Setting up Outlook 2003

 

 

Run Outlook

 

 

 

Next

 

Yes

Next

 

POP3

Next

 

Enter settings (see Setting up e-mail on E-Mail Settings)

More Settings

Outgoing Server

Advanced

For user with organizers check Leave a copy of messages on the server and select Remove from server after 1 days

 

If users wish to download outlook on more than one PC use these settings as well

 

If users wish to use their web interface and have all e-mails present there (but not organized the same as outlook) then check Leave a copy…, but do not check Remove from server

 

OK

 

Finish

 

If the user does not have old data then skip to send/receive settings

 

Close Outlook

 

Open Control Panel, Mail

 

Data Files

 

Add

 

OK

 

Move the users data into a folder in My Documents called Outlook

 

In the Create or Open Outlook Data file window browse to that folder and open their pst file (check for most recently open to determine which to use)

 

OK

 

 

OK

 

Repeat Adding until all files are show

Close

 

E-mail Accounts

 

E-Mail, View or change…

 

Next

 

Select Deliver new e-mail to the following location

Select the Second Personal Folders

Finish

 

OK

 

Data Files

 

Highlight old (default) pst file

 

Remove

 

Yes

 

Close

 

E-Mail Accounts

 

Directory

 

View or change existing directories or address books

 

Next

 

Remove

 

Yes

 

Add

 

Additional Address Books

 

Next

 

Outlook Address Book

 

Next

 

Finish

 

Close

 

Now old e-mail is linked in, one last step to link in contacts to the To button on new e-mails

 

Select Folders icon at the bottom left

 

RIGHT mouse click on Contacts in Folder List (Not the larger contacts further down)

 

LEFT mouse click on properties

 

Make sure Show this folder as an e-mail Address Book is checked

 

OK

 

Select Inbox

 

Select New

 

Select To

 

Verify Contacts list appears, otherwise repeat

Fixing Archive to go to archive file from backup and restore

 

 

Open Outlook

Select Tools, Options

 

Select Other Tab

 

Select AutoArchive

 

Select the browse button next to Move old items to OR paste the location of the archive.pst file you recovered from backup.

 

Tools

 

Send/Receive

 

Send/Receive Settings

 

Define Send/Receive Groups

 

Check Schedule an automatic send/receive every 5 minutes under Setting for group “All Accounts”

 

Close

 

Your setup is now ready to test